ADMINISTRATIVE PROCEDURES


Procedures

School Community Councils


AP 201 ESTABLISHMENT

  • School Community Councils


AP 202 ROLES AND RESPONSIBILITIES

  • Linkage to Board of Education
  • Recommendations to Board of Education
  • Review of Finances
  • Review of School Activities
  • Meeting Procedures
  • Self Assessment


AP 203 LOCAL BUDGET

  • Allocation of Funds
  • Purpose of Funds
  • Annual Statement

Central Administration


AP 301 ADMINISTRATIVE STRUCTURE


AP 302 DIRECTOR OF EDUCATION

  • Board-Staff Relationship
  • Responsibilities


AP 303 SUPERINTENDENTS

  • Appointment
  • Role
  • Contract
  • Assessment


AP 304 THE ROUND TABLE

  • Function
  • Membership


AP 305 BONDING OF EMPLOYEES

  • Regulation
  • Employees Bonded

School Operations


AP 401 SCHOOL- BASED DECISION MAKING

  • Prairie Spirit Central Office
  • School


AP 402 STUDENT GOVERNANCE

  • General
  • Formation
  • Local and Division Activities
  • Activity Fund


AP 403 ADMISSION OF STUDENTS

  • Resident Students
  • Kindergarten and Grade One
  • Non-Resident Students
  • Transfers from Other Jurisdictions
  • Documentation


AP 404 CLASS SIZE


AP 405 HOURS OF OPERATION

  • School Year
  • School Day
  • School Opening and Closing


AP 406 STUDENT SUPERVISION

  • General
  • Lunch


AP 407 STUDENT CONDUCT

  • Attend
  • Conform
  • Observe Standards
  • Account for Self


AP 408 STUDENT AND PARENT COMPLAINTS AND GRIEVANCES


AP 409 STUDENT DISCIPLINE

  • General
  • Detention
  • Suspension
  • Expulsion


AP 410 SAFETY

  • General
  • Fire Drill
  • Bus Loading
  • First Aid
  • Emergencies
  • Hospital Emergency Treatment
  • Protective Equipment
  • Physical Activities
  • Motorized Vehicle Traffic
  • Unusual Threats
  • Dangerous and Communicable Diseases
  • Tragic Events


AP 411 PROTECTIVE SERVICES

  • Reporting Children in Need of Protective Services.
  • Cooperation with Youth Workers and Police
  • Illicit Use of Drugs and Alcohol


AP 412 ACCESS TO SCHOOLS

  • Visitors
  • Sales Promotions
  • Community and Student Promotions
  • Volunteers


AP 413 ADMINISTERING MEDICATIONS AND MEDICAL TREATMENT TO STUDENTS


AP 414 STUDENT ASSESSMENT

  • General
  • Parent-Teacher Conferences
  • Written Report


AP 415 STUDENT AWARDS


AP 416 STUDENT RECORDS

  • General
  • Cumulative Records
  • Access
  • Transfer of Records
  • Permanent Records


AP 417 STUDENT FEES

  • General
  • Fee Schedule


AP 418 LEARNING ACTIVITIES OUTSIDE THE SCHOOL


AP 419 INTERNET USE

  • Acceptable Use
  • Security
  • Software
  • Copyright
  • E-mail
  • Data Security


AP 420 ADVERTISING AND CORPORATE SPONSORSHIP

  • Partnerships
  • Curricula
  • Teaching Materials
  • Professional Development
  • Extra-Curricular
  • Advertising
  • Donations


AP 421 MEDIA RELATIONS


AP 422 HOSTING PROVINCIAL EVENTS


AP 423 EXTRA-CURRICULAR ACTIVITIES


AP 424 SERVICE DOGS IN SCHOOLS


AP 425 – REPORTING OF CHILD ABUSE

Human Resources


AP 501 RECRUITING AND PLACEMENT

  • Teaching Personnel
  • In-School Administrators
  • Non-Teaching Support Staff—Central Office
  • Non-Teaching Support Staff—School-Based
  • Caretaking and Maintenance
  • Bus Drivers
  • Criminal Records Check
  • Reporting Criminal Charges
  • Substitute and Casual Staff
  • Teacher Exchange
  • Interns and Field Experience
  • Accreditation
  • Declaration of Compliance and Understanding


AP 502 LEAVES

  • Administration of Leaves
  • Leave for Teaching Outside Canada
  • Deferred Salary Leave—Teachers
  • Leave for Political Office


AP 503 PROFESSIONAL GROWTH, SUPERVISION, AND EVALUATION

  • Supervision and Evaluation
  • Professional Growth of Teachers
  • School-Based Administrators


AP 504 STAFF ALLOCATION


AP 505 HARASSMENT PREVENTION


AP 506 RECOGNITION OF SERVICE

  • Service Awards
  • Presentation of Awards
  • Retirement Awards


AP 507 EMPLOYEE ASSISTANCE PROGRAM


AP 508 EMPLOYEE RECORDS


AP 509 GRIEVANCE

  • Grievance by Teacher
  • Members of the Canadian Union of Public Employees (CUPE)
  • Employees Other Than Teacher and CUPE Members


AP 510 SUBSTITUTE TEACHERS

  • Division Hiring
  • Schoole-Based Hiring
  • In-School Administration Guidelines
  • Teacher Guidelines


AP 511 EMPLOYEE ACCEPTABLE USE

  • Use
  • Monitoring
  • Web Pages
  • Copyright
  • Security
  • Usernames and Passwords
  • Hardware and Software
  • Remote Access
  • Acceptable Uses
  • Unacceptable Uses


AP 512 VIOLENCE PREVENTION


AP 513 PROGRESSIVE DISCIPLINE

Business Administration


Code of Conduct

Code of Conduct Statement


AP 701 ACCOUNTING GUIDELINES

  • Accounting System
  • Classification of Accounts
  • Reporting


AP 702 BUDGET

  • Management and Procedures
  • Calendar
  • Decentralized Funding Allocation
  • Capital Budget


AP 703 INVENTORY MANAGEMENT

  • Inventory
  • Replacement and Repair
  • Disposal of Property


AP 704 INSURANCE

  • Responsibility
  • Specifications
  • Loss or Damage


AP 705 PAYMENTS

  • Pay Day Schedules
  • Compensation for Expenses
  • Vendors
  • Petty Cash
  • Honoraria
  • Appendix A – Compensation of Employees for Expenses Rates and Regulations


AP 706 RESPONSIBILITY OF BUDGET MANAGERS FOR PAYMENT OF EXPENSES

  • Claim for Payment
  • Mileage Reimbursement
  • Purchase Card Transactions
  • Professional Development


AP 707 RESERVES PLANNING

  • Reserves Planning
  • Trust Funds


AP 708 RECORDS

  • Retention and Disposal
  • Access to Information


AP 709 TANGIBLE CAPITAL ASSETS

  • Definitions
  • Asset Classes and Amortization
  • Capitalization Thresholds


AP 710 EMPLOYEE PURCHASING


AP 711 GIFTS AND GRATUITIES

  • Purpose
  • Scope
  • General


AP 712 COMPETITIVE BIDS

  • Purpose
  • Scope
  • Definitions/Responsibilities
  • Award Policy
  • General
  • Violation of Policy Procedure


AP 713 EVALUATION OF BIDS AND QUOTATIONS

  • Purpose
  • Scope
  • Definitions/Responsibilities
  • Procedure


AP 714 QUOTATIONS

  • Purpose
  • Scope
  • General
  • Definitions
  • Types of Quotations
  • Violation of Policy Procedure


AP 715 VENDOR SELECTION

  • Purpose
  • Scope
  • General


AP 716 VENDOR RELATIONS

  • Purpose
  • Scope
  • General
  • Consequences of Inappropriate Vendor Relations Procedures

Student Transportation


AP 801 TRANSPORTATION SERVICES

  • Provision of Services
  • Regular student transportation


AP 802 SCHOOL BUS SAFETY

  • Safety Program
  • Workshops
  • Student Awareness
  • Driver Instruction
  • Drivers Manual
  • Evaluation


AP 803 BUS MAINTENANCE AND INSPECTION


AP 804 STUDENT CONDUCT

  • Posting of Rules
  • Failing to Abide by Rules


AP 805 CLOSURE – SEVERE WEATHER AND STUDENT TRANSPORTATION


AP 806 SPECIAL USE OF BUSES

  • Approved activities
  • Application and charges
  • Reimbursement of drivers
  • Transportation in private vehicles


AP 807 TRANSPORTATION IN PRIVATE VEHICLES


AP 808 TRANSPORTATION OF PRE-KINDERGARTEN STUDENTS

  • Procedures


AP 809 TRANSPORTATION REVIEW COMMITTEE

 

 

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