All Procedures are now under review and placed in a state of DRAFT until complete (December 2018)

ADMINISTRATIVE PROCEDURES


Procedures

School Community Councils


AP 201 ESTABLISHMENT

  • School Community Councils


AP 202 ROLES AND RESPONSIBILITIES

  • Linkage to Board of Education
  • Recommendations to Board of Education
  • Review of Finances
  • Review of School Activities
  • Meeting Procedures
  • Self Assessment


AP 203 LOCAL BUDGET

  • Allocation of Funds
  • Purpose of Funds
  • Annual Statement

Central Administration


AP 301 ADMINISTRATIVE STRUCTURE


AP 302 DIRECTOR OF EDUCATION

  • Board-Staff Relationship
  • Responsibilities


AP 303 SUPERINTENDENTS

  • Appointment
  • Role
  • Contract
  • Assessment


AP 304 THE ROUND TABLE

  • Function
  • Membership


AP 305 BONDING OF EMPLOYEES

  • Regulation
  • Employees Bonded

School Operations


AP 401 SCHOOL- BASED DECISION MAKING

  • Prairie Spirit Central Office
  • School


AP 402 STUDENT GOVERNANCE

  • General
  • Formation
  • Local and Division Activities
  • Activity Fund


AP 403 ADMISSION OF STUDENTS

  • Resident Students
  • Kindergarten and Grade One
  • Non-Resident Students
  • Transfers from Other Jurisdictions
  • Documentation


AP 404 CLASS SIZE


AP 405 HOURS OF OPERATION

  • School Year
  • School Day
  • School Opening and Closing


AP 406 STUDENT SUPERVISION

  • General
  • Lunch


AP 407 STUDENT CONDUCT

  • Attend
  • Conform
  • Observe Standards
  • Account for Self


AP 408 STUDENT AND PARENT COMPLAINTS AND GRIEVANCES


AP 409 STUDENT DISCIPLINE

  • General
  • Detention
  • Suspension
  • Expulsion


AP 410 SAFETY

  • General
  • Fire Drill
  • Bus Loading
  • First Aid
  • Emergencies
  • Hospital Emergency Treatment
  • Protective Equipment
  • Physical Activities
  • Motorized Vehicle Traffic
  • Unusual Threats
  • Dangerous and Communicable Diseases
  • Tragic Events


AP 411 PROTECTIVE SERVICES

  • Reporting Children in Need of Protective Services.
  • Cooperation with Youth Workers and Police
  • Illicit Use of Drugs and Alcohol


AP 412 ACCESS TO SCHOOLS

  • Visitors
  • Sales Promotions
  • Community and Student Promotions
  • Volunteers


AP 413 ADMINISTERING MEDICATIONS AND MEDICAL TREATMENT TO STUDENTS


AP 414 STUDENT ASSESSMENT

  • General
  • Parent-Teacher Conferences
  • Written Report


AP 415 STUDENT AWARDS


AP 416 STUDENT RECORDS

  • General
  • Cumulative Records
  • Access
  • Transfer of Records
  • Permanent Records


AP 417 STUDENT FEES

  • General
  • Fee Schedule


AP 418 LEARNING ACTIVITIES OUTSIDE THE SCHOOL


AP 419 INTERNET USE

  • Acceptable Use
  • Security
  • Software
  • Copyright
  • E-mail
  • Data Security


AP 420 ADVERTISING AND CORPORATE SPONSORSHIP

  • Partnerships
  • Curricula
  • Teaching Materials
  • Professional Development
  • Extra-Curricular
  • Advertising
  • Donations


AP 421 MEDIA RELATIONS


AP 422 HOSTING PROVINCIAL EVENTS


AP 423 EXTRA-CURRICULAR ACTIVITIES


AP 424 SERVICE DOGS IN SCHOOLS


AP 425 – REPORTING OF CHILD ABUSE


AP 427 ALCOHOL CANNABIS AND ILLICIT DRUGS

Human Resources


AP 501 RECRUITING AND PLACEMENT

  • Teaching Personnel
  • In-School Administrators
  • Non-Teaching Support Staff—Central Office
  • Non-Teaching Support Staff—School-Based
  • Caretaking and Maintenance
  • Bus Drivers
  • Criminal Records Check
  • Reporting Criminal Charges
  • Substitute and Casual Staff
  • Teacher Exchange
  • Interns and Field Experience
  • Accreditation
  • Declaration of Compliance and Understanding


AP 502 LEAVES

  • Administration of Leaves
  • Leave for Teaching Outside Canada
  • Deferred Salary Leave—Teachers
  • Leave for Political Office


AP 503 PROFESSIONAL GROWTH, SUPERVISION, AND EVALUATION

  • Supervision and Evaluation
  • Professional Growth of Teachers
  • School-Based Administrators


AP 504 STAFF ALLOCATION


AP 505 HARASSMENT PREVENTION


AP 506 RECOGNITION OF SERVICE

  • Service Awards
  • Presentation of Awards
  • Retirement Awards


AP 507 EMPLOYEE ASSISTANCE PROGRAM


AP 508 EMPLOYEE RECORDS


AP 509 GRIEVANCE

  • Grievance by Teacher
  • Members of the Canadian Union of Public Employees (CUPE)
  • Employees Other Than Teacher and CUPE Members


AP 510 SUBSTITUTE TEACHERS

  • Division Hiring
  • Schoole-Based Hiring
  • In-School Administration Guidelines
  • Teacher Guidelines


AP 511 EMPLOYEE ACCEPTABLE USE

  • Use
  • Monitoring
  • Web Pages
  • Copyright
  • Security
  • Usernames and Passwords
  • Hardware and Software
  • Remote Access
  • Acceptable Uses
  • Unacceptable Uses


AP 512 VIOLENCE PREVENTION


AP 513 PROGRESSIVE DISCIPLINE


AP 514 MEDICAL MARIJUANA USE AND OTHER PRESCRIBED MEDICATION USE


AP 515 RECREATIONAL SUBSTANCE USE

Business Administration


Code of Conduct

Code of Conduct Statement


AP 701 ACCOUNTING GUIDELINES

  • Accounting System
  • Classification of Accounts
  • Reporting


AP 702 BUDGET

  • Management and Procedures
  • Calendar
  • Decentralized Funding Allocation
  • Capital Budget


AP 703 INVENTORY MANAGEMENT

  • Inventory
  • Replacement and Repair
  • Disposal of Property


AP 704 INSURANCE

  • Responsibility
  • Specifications
  • Loss or Damage


AP 705 PAYMENTS

  • Pay Day Schedules
  • Compensation for Expenses
  • Vendors
  • Petty Cash
  • Honoraria
  • Appendix A – Compensation of Employees for Expenses Rates and Regulations


AP 706 RESPONSIBILITY OF BUDGET MANAGERS FOR PAYMENT OF EXPENSES

  • Claim for Payment
  • Mileage Reimbursement
  • Purchase Card Transactions
  • Professional Development


AP 707 RESERVES PLANNING

  • Reserves Planning
  • Trust Funds


AP 708 RECORDS

  • Retention and Disposal
  • Access to Information


AP 709 TANGIBLE CAPITAL ASSETS

  • Definitions
  • Asset Classes and Amortization
  • Capitalization Thresholds


AP 710 PURCHASING


AP 711 GIFTS AND GRATUITIES

  • Purpose
  • Scope
  • General


AP 712 PURCHASING CARD


AP 713 ENTERPRISE RISK MANAGEMENT


Student Transportation


AP 801 TRANSPORTATION SERVICES

  • Provision of Services
  • Regular student transportation


AP 802 SCHOOL BUS SAFETY

  • Safety Program
  • Workshops
  • Student Awareness
  • Driver Instruction
  • Drivers Manual
  • Evaluation


AP 803 BUS MAINTENANCE AND INSPECTION


AP 804 STUDENT CONDUCT

  • Posting of Rules
  • Failing to Abide by Rules


AP 805 CLOSURE – SEVERE WEATHER AND STUDENT TRANSPORTATION


AP 806 SPECIAL USE OF BUSES

  • Approved activities
  • Application and charges
  • Reimbursement of drivers
  • Transportation in private vehicles


AP 807 TRANSPORTATION IN PRIVATE VEHICLES


AP 808 TRANSPORTATION OF PRE-KINDERGARTEN STUDENTS

  • Procedures


AP 809 TRANSPORTATION REVIEW COMMITTEE

 

 

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